Department Administrator
Overview of Responsibilities
- Provide diary management for the Directors of Commercial, Finance, and Legal
- Act as the first point of contact for queries, resolving issues or escalating as needed
- Arrange UK and international travel, accommodation, and visitor transport in line with UKAEA procedures
- Process and reconcile Government Purchase Card transactions, escalating queries where required
- Accurately enter and maintain finance and procurement data, including purchases, supplier updates, and invoices
- Support meetings and events, including agenda preparation, minute-taking, and catering arrangements
- Process expense claims in accordance with UKAEA procedures
- Coordinate onboarding, role changes, and leavers, and support recruitment activity including interview logistics and candidate coordination
- Work in line with UKAEA policies and undertake other reasonable duties as required
Qualifications
- Proven administrative experience
- Proficient in Microsoft Office and general IT systems
- Strong written and verbal communication skills
- Ability to manage multiple tasks and prioritise effectively
- Flexible and adaptable to a range of administrative duties
- Discreet, professional, and trustworthy in handling sensitive information
Additional Information
A full list of our benefits can be found here https://careers.ukaea.uk/life-at-ukaea/employee-benefits/ but highlights include:
- £27,202 base salary
- Final salary defined benefit scheme with an equivalent of 21.5% employer pension contribution
- 25 days annual leave, plus 3 days Christmas closure, 2.5 privilege day and 8 Bank holidays
- Flexible and hybrid working options
UKAEA’s mission is clean energy for all, and we welcome talented people from all backgrounds to help us achieve this goal. We are committed to equality, diversity, and inclusion and strive to ensure fair representation across our workforce. We particularly encourage applications from groups currently underrepresented in STEM, including women and individuals from diverse ethnic backgrounds, while ensuring all appointments are made on merit. Further information can be found here. UKAEA is committed to being accessible. Please email talent@ukaea.uk if you require help or adjustments to compete on a fair basis.
