Compliance Assistant
Overview of Responsibilities
As an employee of UKAEA you will benefit from:
- Outstanding defined benefit pension scheme, details of which can be found at the end of this advert.
- Corporate bonus scheme up to 7% and a Relocation allowance (if eligible).
- Flexible working options including family friendly policies.
- Employee Assistance Programme and trained Mental Health First Aiders,
- Generous annual leave allowance starting with 25 days, plus 3 days Christmas closure and 2.5 privilege days, in addition to UK bank holidays
- Wide range of career development opportunities
- A vibrant culture committed to equality and being fully inclusive
This role requires employees to complete an online Baseline Personnel Security Standard (BPSS), including The Disclosure & Barring Service (DBS) checks for criminal convictions.
The salary for this role is £26,156 + excellent benefits including outstanding pension
The Role
Are you looking for an exciting opportunity to work with a range of stakeholders and make a difference to the climate change crisis? Join our team as a Compliance Assistant providing business services support to our internal stakeholders, and contribute to the future of fusion energy. The Role represents Business Services Support for the Commercial Function
You will play a pivotal role in offering administration and business service support to ensure compliance with current procurement regulations, UKAEA internal processes and policies and will work in a collaborative and inclusive team to monitor the department’s and UKAEA’s compliance to procedures and processes in line with DESNZ requirements and Cabinet Office. You will maintain and update a range of databases and provide administration support across all areas of compliance, services and procurement commercial , dealing with a variety of queries that arise.
Additional Responsibilities:
- Raising and processing new supplier and sundry requests
- Providing advice, guidance and support to a range of users across UKAEA
- Maintenance and management of queries received in the procurement email inbox and from the procurement helpdesk system
- Undertaking compliance checks on the creation and amendments to vendors
- Liaison with a number of stakeholders to resolve any invoicing and PO discrepancies
- Running regular reports and submitting to relevant colleagues in a timely manner
- Maintaining accurate and up-to-date records of compliance activities
Please note, you will be required to work on site on Culham Campus for 2 days a week minimum.
Qualifications
Essential Requirements:
- 5 GCSEs (two of which must be Maths & English Language)
- Office based administration experience
- Demonstrable attention to detail with the ability to adapt depending on business requirements and incoming queries
- Proficient in Microsoft Office applications, specifically Word and Excel
- Demonstrable experience working with a multitude of tasks and ability to prioritise effectively
Please note that procurement and / or public sector experience is not required and full training will be provided.
Additional Information
A full list of our benefits can be found here https://careers.ukaea.uk/life-at-ukaea/employee-benefits/
We welcome applications from under-represented groups, particularly individuals from black and other ethnic minority backgrounds, people with disabilities, and women. Our Executive team, supported by our 'Equality, Diversity and Inclusion' (EDI) Partner and Inclusion Ambassadors, actively promotes EDI and takes steps to increase diversity within our organization. We reinforce best practices in recruitment and selection and evaluate approaches to remove barriers to success.
Please note that vacancies are generally advertised for 4 weeks but may close earlier if we receive a large number of applications.
For applicants applying from outside the United Kingdom or those who have spent time outside the UK in the last five years, please visit the following link for information on criminal records checks: https://www.gov.uk/government/publications/criminal-records-checks-for-overseas-applicants If your country of residence or previous residence is not listed on the website or if the UK Government does not have information on obtaining a criminal records check from that state, we regret to inform you that we cannot process your application.’
