HR / Payroll & Operations Assistant
Overview of Responsibilities
Who are we looking for?
We’re looking for two HR/ Payroll and Operations Assistant with high level of IT skills and with the ability to utilise a variety of systems to provide support to the organisation by administering and co-ordinating end-to-end processes ensuring records are accurately maintained within the ERP system. This role is responsible for collecting, calculating and processing payroll data and resolving potential problems that might arise in the payroll service – logically, efficiently accurately.
As the HR/ Payroll and Operations Assistant you will support the business by utilising the HR service management system – supporting employees with advice on a variety of enquiries from a mix of generalist HR Administration and Payroll Admin tasks. You will be working closely with Advisors and Business Partners and will need to operate within a wide variety of processes/policies.
You will be responsible for the monthly management of probation, half and off pay, missing sick notes and maintaining employee data in respect of annual leave balances and organisational restructures within the ERP system. A high level of customer service and attention to detail is required, alongside a strong understanding of GDPR Data Protection regulations.
You will be well suited to the role if you are flexible, adaptable to changes in processes and systems and are able to work collaboratively with the wider team members.
What will you be responsible for?
- Managing the end-to-end payroll system processes for all UKAEA employees within the ERP system. This would include creating and maintaining system records, advising and improving on the processes to ensure that outsourced payroll and pension providers have accurate data enabling them to deliver true monthly payments and pension forecasts
- Co-ordinating a wide variety of payroll actions in line with fixed deadlines and governance requirements. This would include liaising with management, employees and business partners/advisors, calculating salary amendments, producing letters to reflect the amendments and validation of other Operations Assistant’s pay actions to ensure accuracy
- Providing professional advice and support to employees and managers on the application and interpretation of People related processes and procedures.
- Managing the People Department service management system (helpdesk) on a rota basis, Ensuring queries are allocated and responded to in a timely manner and treated in accordance to GDPR regulations.
- Responsible for the internal relocation process. Reviewing relocation claims from new starters, issuing relocation acceptance letters and guidance interpretation and advice within government guidelines. Calculation of relocation recovery for leavers, liaising with the Finance team and employees with relation to salary recovery and repayment plans.
- Being the first point of support for new starters. Carry out new starter inductions, providing useful information on a variety of areas relevant to processes, systems, entitlements, benefits and pensions.
- Process pension details for new joiners, amendments and leavers in line with UKAEA’s pension scheme regulations. Support and guide employees with pension related queries and calculations, liaising with the external pensions office.
- Process maternity, paternity, adoption leave and shared parental leave requests in line with UKAEA’s and statutory regulations. Support and advise employees on policies, calculations and entitlements. Ensuring the accurate data is processed for payroll purposes at different stages of the absence.
- Supporting UKAEA employees with regards to producing reference letters required for Visa applications, mortgage applications and employment references.
- Be responsible for maintaining employee data in respect of annual leave balances and organisational restructures within the ERP system
Essential skills, experience and competence required
- Payroll and generalist HR Administration experience
- Excellent organisational skills and attention to detail and ability to work to deadlines
- Competent IT and and good knowledge of Excel
- Excellent interpersonal and customer service skills
Desirable skills, experience and competence
- Level 3 CIPD
What we offer
- A culture committed to being fully inclusive, supported by a Being Inclusive Strategy and Inclusion Ambassadors
- An Employee Assistance Programme and trained Mental Health First Aiders, with a full calendar of health and wellbeing initiatives
- Flexible working options including family friendly policies
- Emergency leave (paid)
- 30.5 days annual leave increased with length of service (including privilege days and 3 days between Christmas and New Year) plus bank holidays
- Wide range of career development opportunities (e.g professional registration, internal promotions, coaching and mentoring programme)
- Outstanding defined benefit pension scheme
- Annual corporate bonus scheme
We welcome applications from under-represented groups, particularly from individuals from black and other ethnic minority backgrounds, including nationality and citizenship, people with disabilities, (visible and hidden) and women. The Executive team with support from our EDI ‘Equality, Diversity and Inclusion’ (EDI) partner and Inclusion Ambassadors, is actively promoting EDI and taking steps to increase the diversity of our people through reinforcing best practice in recruitment and selection, and revaluating approaches where it is clear we can remove barriers to success. We are easily accessible by car and are a 10-minute walk from Culham Railway Station in Oxfordshire.
Please be advised that this vacancy is due to close on 15/07/2022 . We may close earlier than this date if large or sufficient numbers of applications are received.
Please note all employees working at the UK Atomic Energy Authority will be required to complete an online Disclosure Certificate application as part of their clearance – The Disclosure & Barring Service (DBS) checks will show the details of all current criminal convictions (convictions considered unspent under the Rehabilitation of Offenders Act 1974) or will confirm that there are no such convictions.
Note for applicants who are applying for employment with UKAEA either from outside the United Kingdom or who have spent time outside the United Kingdom in the last five years. Please visit https://www.gov.uk/government/publications/criminal-records-checks-for-overseas-applicants . If the country you are resident in or have resided in is not listed on this website or that the UK Government is not aware of how to obtain a criminal records check from that state then we are unable to process your application.