Department Secretary

Overview of Responsibilities

Who are we looking for?

We are offering a fantastic opportunity for a Department Secretary to join our team of talented professionals. You will have a strong background in administration, excellent customer service skills, and excellent IT skills, particularly in Excel, Word, Outlook, and PowerPoint. You will also have the ability to handle confidential information with discretion and possess excellent organizational and communication skills.

As a Department Secretary, you will be in charge of providing efficient and effective administrative support to our team, handling a variety of duties including organizing meetings, acting as a point of contact for general queries, monitoring and following up on department activities, and assisting the department during busy periods with coordination and administration. If you have the skills and experience we are looking for, we encourage you to apply for this exciting opportunity. This is an opportunity to work with a wide range of People Department specialists, and gain exposure to generalist HR activities.  

What will you be responsible for?

  • Providing administrative and organisation support to the Director of People (and the wider Department), organising meetings on their behalf
  • Arranging UK and international travel and accommodation for the department, following UKAEA processes and procedures; make taxi bookings for visitors, visit notices etc as required 
  • Organizing team activities, meetings and away days, preparing agendas, minute taking, and making catering arrangements as necessary
  • Assisting with onboarding processes for People Department new starters, ensuring the New Starter Checklist is followed, completing Form 70s, ordering IT equipment etc.
  • Ordering and distributing stationery or other purchases required for the People Department 
  • Assisting with departmental general and apprentice recruitment activity where needed, including setting up placeholders for interviews, booking meeting rooms and preparing them ready for interview, greeting candidates and panel members, performing ID checks, facilitating assessments.
Salary
£23,464 to 25,030 + excellent benefits including outstanding pension
Programme
CENTRALISED
Department
People (HR)
Discipline
Type of Employment
Full-time

Additional Information

What we offer

Our comprehensive benefits package includes a vibrant culture committed to being fully inclusive, an Employee Assistance Programme and trained Mental Health First Aiders, Flexible working options including family friendly policies, Emergency paid leave, Generous annual leave allowance (30.5 days) increased with length of service, wide range of career development opportunities, outstanding defined benefit pension scheme; Corporate bonus scheme and a Relocation allowance (if eligible).

We welcome applications from under-represented groups, particularly from individuals from black and other ethnic minority backgrounds, including nationality and citizenship, people with disabilities and women. The Executive team with support from our ‘Equality, Diversity and Inclusion’ (EDI) Partner and Inclusion Ambassadors, is actively promoting EDI and taking steps to increase the diversity of our people through reinforcing best practice in recruitment and selection, and revaluating approaches where it is clear we can remove barriers to success.

Please be advised that this vacancy is due to close on 06/02/2022 . We may close earlier than this date if large or sufficient numbers of applications are received.

Please note all employees working at the UK Atomic Energy Authority will be required to complete an online Disclosure Certificate application as part of their clearance – The Disclosure & Barring Service (DBS) checks will show the details of all current criminal convictions or will confirm that there are no such convictions.

Note for applicants who are applying for employment with UKAEA either from outside the United Kingdom or who have spent time outside the United Kingdom in the last five years. Please visit  https://www.gov.uk/government/publications/criminal-records-checks-for-overseas-applicants . If the country you are resident in or have resided in is not listed on this website or that the UK Government is not aware of how to obtain a criminal records check from that state then we are unable to process your application.

current opportunities

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What can I expect from the application process at UKAEA?

Once you have submitted a formal application via our website, all CVs will be reviewed shortly after the closing date of the advert.

  • Submit online application

  • Phone interview

  • Face-to-face or virtual interview

  • Other assessments

Company Description

By 2050, the planet could be using twice as much electricity compared to today. Are you interested in contributing to shape the future of the world’s energy? If so, read on.

Fusion, the process that powers the sun and stars, is one of the most promising options for generating the cleaner, carbon-free energy that our world badly needs. UKAEA are at the forefront of realising energy from fusion, working with industry and research partners to deliver the ground-breaking developments that will underpin tomorrow's fusion power stations with the aim of bringing fusion electricity to the grid.

As we work towards our mission and goals, UKAEA has devised values that capture the spirit of how we work. These values include being: Innovative, Committed, Trusted and Collaborative.

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