Department Secretary
Overview of Responsibilities
Who are we looking for?
We are offering a fantastic opportunity for a Department Secretary to join our team of talented professionals. You will have a strong background in administration, excellent customer service skills, and excellent IT skills, particularly in Excel, Word, Outlook, and PowerPoint. You will also have the ability to handle confidential information with discretion and possess excellent organizational and communication skills.
As a Department Secretary, you will be in charge of providing efficient and effective administrative support to our team, handling a variety of duties including organizing meetings, acting as a point of contact for general queries, monitoring and following up on department activities, and assisting the department during busy periods with coordination and administration. If you have the skills and experience we are looking for, we encourage you to apply for this exciting opportunity. This is an opportunity to work with a wide range of People Department specialists, and gain exposure to generalist HR activities.
What will you be responsible for?
- Providing administrative and organisation support to the Director of People (and the wider Department), organising meetings on their behalf
- Arranging UK and international travel and accommodation for the department, following UKAEA processes and procedures; make taxi bookings for visitors, visit notices etc as required
- Organizing team activities, meetings and away days, preparing agendas, minute taking, and making catering arrangements as necessary
- Assisting with onboarding processes for People Department new starters, ensuring the New Starter Checklist is followed, completing Form 70s, ordering IT equipment etc.
- Ordering and distributing stationery or other purchases required for the People Department
- Assisting with departmental general and apprentice recruitment activity where needed, including setting up placeholders for interviews, booking meeting rooms and preparing them ready for interview, greeting candidates and panel members, performing ID checks, facilitating assessments.
Qualifications
Essential skills, experience and competence required
- Administration experience
- Excellent customer service skills
- Excellent IT skills (especially Excel, Word, Outlook and PowerPoint)
- Ability to treat sensitive data appropriately and with discretion
- Excellent organisational and communication skills
Desirable skills, experience and competence
- HR administration experience
- L3 CIPD qualified
Additional Information
What we offer
Our comprehensive benefits package includes a vibrant culture committed to being fully inclusive, an Employee Assistance Programme and trained Mental Health First Aiders, Flexible working options including family friendly policies, Emergency paid leave, Generous annual leave allowance (30.5 days) increased with length of service, wide range of career development opportunities, outstanding defined benefit pension scheme; Corporate bonus scheme and a Relocation allowance (if eligible).
We welcome applications from under-represented groups, particularly from individuals from black and other ethnic minority backgrounds, including nationality and citizenship, people with disabilities and women. The Executive team with support from our ‘Equality, Diversity and Inclusion’ (EDI) Partner and Inclusion Ambassadors, is actively promoting EDI and taking steps to increase the diversity of our people through reinforcing best practice in recruitment and selection, and revaluating approaches where it is clear we can remove barriers to success.
Please be advised that this vacancy is due to close on 06/02/2022 . We may close earlier than this date if large or sufficient numbers of applications are received.
Please note all employees working at the UK Atomic Energy Authority will be required to complete an online Disclosure Certificate application as part of their clearance – The Disclosure & Barring Service (DBS) checks will show the details of all current criminal convictions or will confirm that there are no such convictions.
Note for applicants who are applying for employment with UKAEA either from outside the United Kingdom or who have spent time outside the United Kingdom in the last five years. Please visit https://www.gov.uk/government/publications/criminal-records-checks-for-overseas-applicants . If the country you are resident in or have resided in is not listed on this website or that the UK Government is not aware of how to obtain a criminal records check from that state then we are unable to process your application.
